When I Work

When I Work is a workforce scheduling and time tracking platform for businesses with shift-based, hourly teams such as restaurants, retail stores, healthcare, education, and multi-site operations.

Key capabilities include:

• One-click auto-scheduling and unlimited schedule templates to build and publish shift schedules quickly
• Time and attendance tracking with GPS clock-ins and geofencing, plus break tracking and timesheet review to support payroll-ready records
• Availability and time-off management, including request and approval workflows
• Team communication with in-app messaging for announcements, shift reminders, and direct messages (without sharing personal phone numbers)

Pricing: Paid, per user per month with a 14-day free trial. Plans start at $2.50/user/month for single location or schedule, and $5/user/month for multiple locations or schedules.

Notable for combining scheduling, time clock, and team messaging in a mobile-first web and iOS/Android app, plus integrations with payroll providers and POS systems for shift-based operations that need real-time visibility across one or many locations.